Meetings and Minutes Done Easy

Meetings and Minutes Done Easy

Cloud Software for Committees and Boards

Start 45-Day Trial

Instant Minutes

Meeting guidance with agenda templates, generated minutes, follow up and automatic notifications. Less Paper. Reduce administration time.

Good Records

Take the guesswork out of managing compliance requirements with members, motions and actions registers always up-to-date plus secure document storage.

Simple Handovers

Continuity for new office bearers. Everything kept in the one place. Access from any device. Always available.

It is a massive time saver and simplifies everything. There is never any questions about what was said as minutes are recorded on the night, on a screen for all to see and with all reports available. It is brilliant.

Carol Ramsay – Elanora State High School

I’ve been in the club  for over 13 years and it is a lot of work.  With Process PA we are saving hours of tedious paperwork and everything is in the one place. Minutes are done quickly and easily, Action Items are assigned and emailed out and in the agenda to follow up in the next meeting. I wish this was available years ago.

Kim Miles – Capalaba Football Club Inc

We always are needing to change to stay relevant. With the change in the way people expecting technology to make things easier, Process PA provides a modern platform for getting meetings and minutes done. It really is fantastic. Many thanks to Process PA for this timesaver!

Wendy Dunstan – Co-Director, Wynnum General Gordon Kindergarten

Process PA is not comparable to something like Dropbox or SharePoint. I am always looking at how I can make the job easier to be less intimidating for new members. Instead of carrying stacks of paper to the meetings, everything has already been distributed and is all contained online and easily accessible for all.

Renee Walls – Mango Hill State School

See, minutes are important and because of you (Process PA), our jobs, and all other secretaries/treasurers jobs (voluntary as the positions are) are going to be made so much easier for all of us to have it all done on the day/night of the meeting with the introduction of your programme. If ‘non-techies’  like us can use it, anyone can!

Leanne Barnes & Tracey Spiers – Nerang State High School


Setup 5 minutes. Save hours.

Process PA is cloud-based software that automates association procedures and paperwork, saving committee members from administration time. New office bearers are guided through their role and compliance requirements through simple yet effective handovers, ensuring committee processes are maintained.

Agenda Templates, automatic notifications, online Members, Motions and Action registers. Everything taken care of.

Getting Started

Simple Agenda Templates

Reordering, adding, removing agenda items is quick and simple with drag-and-drop. No more fighting with Word templates.

Clean Simple Minutes

Enter your notes and clean minutes with your letterhead automatically generated with resolutions, action items and attachments.

Document Storage

Keep all your document in the one place. Available everywhere by whoever requires it.

Attendance without a book

Know you have a quorum before the meeting. Notification emails allow members to flag attendance.

Members Register

Keep track of your members. Input minutes fast with selection of proposers and seconders on motions.

Follow Up

Assign action items and set a due date. With automatic reminders, make sure work gets done between meetings.

Clear Schedule

Set your meetings up in advance. Predictive scheduling makes it easy to get ready for the next meeting or the year.

Automatic Notifications

Notice periods for meetings, agenda distribution with attachments, action item follow up all done for you.

Learn More
Attract volunteers. Administration without the effort. It's like having a virtual secretary.

Good governance ensures long-term sustainability and organisational effectiveness.

Are your volunteers burning out?

Keep administration simple so you stay focused on the outcomes of your organization

Know what to do without the manuals

For people on committees running associations or boards, much of the time the administration is done by people who put their hand up but did not receive training. There are many resources available that give guidance on what needs to be done but that takes more time than what people have to volunteer. Process PA provides a tool that guides the committee member through the role requirements and automatically performs many of the repetitive tasks.

Try it for Free

Supported By

Join the discussion on the blog

When to Motion a report – 3 simple guidelines to follow!

Committee reports are handled differently depending on their content. Motions that relate to reports are often used indiscriminately like motions to adopt or to accept. However, that is often unnecessary. The following are the basic guiding principles that are generally followed for reports as per Robert’s Rules of Order: If the report states facts or […]

Read More

What is the Difference Between a Motion and a Resolution?

The words “motion” and “resolution” are often used and heard of in the meetings of the board of directors of an organization. These are annual meetings that serve as platforms in proposing actions and mounting decisions. Both terms are often used simultaneously and are sometimes used interchangeably which brings about unnecessary confusions and misunderstandings. The […]

Read More

Benefits of going digital for your committee

Landscape Change The world is constantly changing and organizations need to step their game up a notch to keep up. Along with it is the evolution of digital technology which made keeping up much tougher. Digital transformation has been an essential part of our everyday lives most especially to that of organizations. It has changed […]

Read More

How Do Good Meetings Increase Volunteer Participation?

Meetings are channels of communication. It is one of the oldest yet most effective way to engage people into civil, creative and intellectual discussions. If a meeting is done correctly, it can make members feel relevant thus increasing their participation. A successful organization is always backed up by an effective and efficient meetings. What is […]

Read More

How Healthy is Your Committee? 20 Questions for A Quick Health Check

How healthy do you think your committee is? Are the members of the committee well versed in terms of their role and responsibilities? Here’s a quick checklist to assess and review your committee’s health status: Does the committee still understand its role? Do the members understand their roles as part of the committee? Is the […]

Read More

How to evaluate a not-for-profit organization before you join the board

Regular organizational health check is considered as one of the most effective ways in improving a group’s performance and organizational management. It improves the following key areas: Leadership Organizational Discipline Execution of Programs/Activities Development of Talent and Knowledge of Staff Relationship Between Members of the Organization Improvement of Strengths Elimination of Weaknesses Alignment of Priorities […]

Read More

Meeting Conflicts? Don’t Panic!

Do you experience conflicts during meetings? Don’t panic and don’t worry. This is a normal situation. It is actually healthy when there are conflicts in a meeting, this just means that ideas are being generated. Healthy Conflicts vs Unhealthy Conflicts Conflicts are not all the same, but there are the basic characteristics to determine whether […]

Read More

Committee Health Check

Most of us regularly visit the doctor to check on the status of our health. As they say, prevention is better than cure. If an illness is present already, then putting a stop to it as early as possible through health check-ups is better than treating it late. The same is true with organizations, specifically […]

Read More

5 Tips on How to Attract Volunteers

Volunteers really do make the world of non-profit organizations go round. They are the driving force behind the success of many causes today. However, volunteers do not miraculously grow on trees. Some don’t even know they have what it takes until they are properly tapped. Inviting the correct volunteers doesn’t also happen overnight. It takes […]

Read More

Recognizing Your Volunteers

Volunteers are not paid to do work for organizations and getting them to stay and appreciate their contribution does not require monetary resources as well. It is essential to develop a continuous process to thank and recognize the efforts of your volunteers to help them stay fulfilled and committed to the organization’s cause. Why do […]

Read More