An association secretary is not to be confused with the office secretarial work. An office secretary is someone who is employed to assist with correspondence, keep records, make appointments and carry out confidential or similar tasks. The word itself was derived from the Latin word “secretaries” which means “confidential officer”. When talking about a association […]Read More
Meetings and Minutes Done Easy
Cloud Software for Committees and BoardsStart 45-Day Trial
It is a massive time saver and simplifies everything. There is never any questions about what was said as minutes are recorded on the night, on a screen for all to see and with all reports available. It is brilliant.
Carol Ramsay – Elanora State High School
I’ve been in the club for over 13 years and it is a lot of work. With Process PA we are saving hours of tedious paperwork and everything is in the one place. Minutes are done quickly and easily, Action Items are assigned and emailed out and in the agenda to follow up in the next meeting. I wish this was available years ago.
Kim Miles – Capalaba Football Club Inc
We always are needing to change to stay relevant. With the change in the way people expecting technology to make things easier, Process PA provides a modern platform for getting meetings and minutes done. It really is fantastic. Many thanks to Process PA for this timesaver!
Wendy Dunstan – Co-Director, Wynnum General Gordon Kindergarten
Process PA is not comparable to something like Dropbox or SharePoint. I am always looking at how I can make the job easier to be less intimidating for new members. Instead of carrying stacks of paper to the meetings, everything has already been distributed and is all contained online and easily accessible for all.
Renee Walls – Mango Hill State School
See, minutes are important and because of you (Process PA), our jobs, and all other secretaries/treasurers jobs (voluntary as the positions are) are going to be made so much easier for all of us to have it all done on the day/night of the meeting with the introduction of your programme. If ‘non-techies’ like us can use it, anyone can!
Leanne Barnes & Tracey Spiers – Nerang State High School
Setup 5 minutes. Save hours.
Process PA is cloud-based software that automates association procedures and paperwork, saving committee members from administration time. New office bearers are guided through their role and compliance requirements through simple yet effective handovers, ensuring committee processes are maintained.
Agenda Templates, automatic notifications, online Members, Motions and Action registers. Everything taken care of.
Simple Agenda Templates
Reordering, adding, removing agenda items is quick and simple with drag-and-drop. No more fighting with Word templates.
Clean Simple Minutes
Enter your notes and clean minutes with your letterhead automatically generated with resolutions, action items and attachments.
Keep all your document in the one place. Available everywhere by whoever requires it.
Attendance without a book
Know you have a quorum before the meeting. Notification emails allow members to flag attendance.
Keep track of your members. Input minutes fast with selection of proposers and seconders on motions.
Assign action items and set a due date. With automatic reminders, make sure work gets done between meetings.
Set your meetings up in advance. Predictive scheduling makes it easy to get ready for the next meeting or the year.
Notice periods for meetings, agenda distribution with attachments, action item follow up all done for you.
Attract volunteers. Administration without the effort. It's like having a virtual secretary.
Good governance ensures long-term sustainability and organisational effectiveness.
Are your volunteers burning out?Keep administration simple so you stay focused on the outcomes of your organization
Know what to do without the manuals
For people on committees running associations or boards, much of the time the administration is done by people who put their hand up but did not receive training. There are many resources available that give guidance on what needs to be done but that takes more time than what people have to volunteer. Process PA provides a tool that guides the committee member through the role requirements and automatically performs many of the repetitive tasks.Try it for Free
Join the discussion on the blog
Meetings are essential to any organization especially to associations and not-for-profit management committee and boards. This is the breeding ground for innovation and decision making. They consume a significant amount of time as well which is why improving how it is done is equally important. Measuring the effectiveness of a meeting is a powerful way […]Read More
We cannot deny that the digital era is here to conquer and stay. There is a major proliferation of smart gadgets like phones, tablets and cameras that makes everything easier for you with just one click. This is especially true for those who have a ton of documents to file and wants to do it […]Read More
Volunteers vs. Paid Workers Not for profit organizations are comprised of a wide variety of people in order to carry out its mission and vision. Naturally, some work to get paid while others do it as volunteer work or for charitable purposes. It is important to understand the difference between those two categories before planning […]Read More
Volunteerism has changed and evolved over the course of time. Some non-profit organizations were able to keep up with these changes while others have not. Now is the perfect time to check on your current volunteer program and assess whether they’re at par with industry practices or not. Modern Volunteers Gone are the days when […]Read More
The question of “do all motions need to be moved and seconded?” is quite common. The answer is not absolute for all. The reality is that it is customary to move and second motions. But then again it will all depend on the governing rules and regulations of your organization. If your organization clearly states […]Read More
What is a Management Committee? Every incorporated association has a select group of people who are tasked to manage the organization and ensure that everything is in its proper order. This functions in much the same way as a Board does on a company. Often larger organizations will opt to use the term Board but […]Read More
What is an Incorporated Association? An incorporated association is basically a group of people that is regarded as a person. It is because it has the same responsibilities and benefits like a person does. It is a legal entity that does not change even if its members do. It can do the following as governed […]Read More
Taking good meeting minutes contributes greatly in making a meeting effective. It is an important source of information about what transpired during the meeting, especially for those who were not able to attend. Aside from the fact that for many associations, they are legally required to keep minutes of the management committee or board, there […]Read More
Promoting the accomplishments of your committee is important in building the image of the group to continue having support of your donors and volunteers. However, this is always an overlooked aspect because most of the time, the resources of the group is allotted to other areas like operations or fundraising. This is also because the […]Read More